13.1 The District shall provide as safe conditions as reasonably possible for the safety of the unit members while they are on college facilities and using those facilities provided for the purpose of carrying out their assigned responsibilities.
13.2 The District shall provide, publish, and post rules for safety and the prevention of accidents, provide protective devices where they are required for the safety of the unit member, and provide suitable and safe equipment where such equipment is necessary for the conduct of the educational program and the operation of the College. Prior to the implementation of any change in safety rules and regulations, the District shall consult with the Safety Officer.
13.3 Unit members are encouraged to submit written recommendations to their immediate supervisor or the Safety Officer regarding the maintenance of safe working conditions, facilities and equipment, repairs and modifications, and other practices designed to insure compliance with appropriate safety standards.
13.4 Unit members shall be
responsible for observing all District safety rules.
14.1 The District shall not base any adverse action against a unit member upon materials which are not contained in the unit member’s personnel file.
14.2 There shall be only one personnel file for each unit member. The Superintendent/President or the Superintendent/President’s designee and the unit member shall have full access to the file, except that the unit member shall not be shown any document submitted in confidence prior to his/her employment in any position at the College (pursuant to Education Code Section 87031). A representative of the Association shall have access to said file with the unit member’s written non-continuing authorization. A log shall be kept in each unit member’s personnel file indicating the name of each person inspecting the file and the date of said inspection, except routine clerical transactions.
14.3 The information in the personnel file shall not be released to anyone other than the authorized persons listed above except as provided by law, nor shall copies of any documents in said file be made without the unit member’s written non-continuing consent or as required by law except routine clerical transactions. Any material placed in a unit member’s personnel file must be signed and dated by the originator/author and a copy identified as going into the file shall be given to the unit member prior to the original being placed in said file.
14.4 A unit member shall have the right to file an answer to any material submitted for inclusion in his/her file and such answer shall be attached to the file copy. A unit member who alleges that information in his/her file is false, erroneous as to facts or conclusions shall have the right to file a grievance for the purpose of having such information rectified or expunged.
14.5 A unit member shall have the right to place in the file such material as he/she determines may have a bearing on his position as a unit member.
14.6 Upon mutual consent of the unit member and the Superintendent/President, negative or derogatory material in a unit member’s personnel file shall be destroyed after remaining in the file for a period of two years.