18.1 A faculty member wishing to bank either lecture or laboratory overload credit hours, must have the signed approval of the appropriate Vice President on a completed banking application form. If a replacement is necessary at the time the banked leave is to be taken, the ability to participate in banking leave for semester leave purposes is contingent upon the assignment being filled by part-time staff. Participation in the banking program is contingent upon the appropriate Vice President’s certification that the program will not be jeopardized by the absence of the faculty member. After the request to bank lecture/lab hours has been approved by the appropriate Vice President, the form is sent to the Office of Human Resources, where the official records on banked lecture/lab hours are kept.
18.2 The banking application must indicate when the faculty member plans to use the banked leave either on a partial basis or on a full semester basis. The maximum duration of a full-time release will be one semester.
18.3 The application for banking hours and the application to take a banked leave must be approved by the appropriate Vice President. Only credit lecture/lab hours earned on a beyond contract basis during the 176 day contract year may be considered for banking. If the date of use is unknown, the instructor must receive approval from the appropriate Vice President at least one year prior to the use of banked credit lecture/lab hours. Exceptions may occur by mutual agreement. If a replacement is necessary, the assignment must be one that is replaceable by adjunct or overload staff.
18.4 No more than 6/5 of a regular semester assignment can be banked. Lecture/Lab hours will be banked and used at a ratio of six to five. Up to 8 hours of overload per semester can be considered for banking purposes. There is no expressed or implied guarantee that extra pay classes are available for “banking” in any given semester. For those academic employees whose assignment is not in the classroom, 6/5 of a regular semester assignment (expressed in hours rather than in units) is required to be banked in order to take a full or partial semester off.
18.5 If the original approved plan is interrupted in any way, the instructor must submit a revised plan to the appropriate Vice President for approval.
18.6 Banked lecture/lab hours must be accumulated at the 6/5 rate before the instructor can be granted released time. At the time the faculty member is ready to take banked leave, he will send a request on the appropriate form to the appropriate Vice President. The instructor’s load is verified by the appropriate Vice President. The banked lecture/lab hours balance is verified by the Office of Human Resources. The request is then submitted to the Board for approval. Requests to take banked leave must be submitted for approval to the appropriate Vice President more than one semester prior to the semester the faculty member wishes to take the leave.
18.7 If the faculty member decides not to take the leave, he/she shall be paid for the lecture/lab hours at the part-time salary rate in effect at the time the hours were banked. When the faculty member selects to take pay for lecture/lab hours in lieu of leave, he/she will submit a memo through the appropriate Vice President to the Office of Human Resources where the faculty member’s banked lecture/lab hours balance and amount due is verified. Fiscal Services will pay the faculty member the amount due from information provided by the Office of Human Resources.
18.8 If banked lecture/lab hours are not used by the end of the seventh year after the banking of credit hours begins, the faculty member shall be paid for the lecture/lab hours at the part-time salary rate in effect at the time the hours were banked.
18.9 The money the faculty member would have earned had he/she not banked the class will be held as a liability against the District until the banking contract is fulfilled. In the event that the banking contract is not fulfilled, the money will be surrendered to the faculty member or his or her estate at the part-time rate in effect at the time the hours were banked. No interest will be paid on the banked lecture/lab hours.
18.10 There are no restrictions on the use of the released time; it may be used for professional or personal reasons.
18.11 Banking leave shall count toward retirement and be considered as regular service to the District for purpose of advancement on the salary schedule. The time on leave will not count toward sabbatical eligibility. The accumulated banked hours and the resulting time off have no affect on medical benefits.
18.12 The waived lecture/lab hours will be reflected on the adjunct load report prepared by the Office of Human Resources.
18.13 At the end of every fiscal year, the Office of Human Resources will send Fiscal Services a report of banked lecture/lab hours for the year which includes: NAME, SOCIAL SECURITY NUMBER, SERVICE DATES, NUMBER OF LECTURE AND/OR LAB HOURS, LECTURE AND/OR LAB RATE OF PAY. Fiscal Services will create a special account in which to track the required funds to cover the banked lecture/lab hours.
08-05